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Administrative Assistant, Human Resources
February 5, 2018
The Housing Authority of DeKalb County (HADC) announces an opening for the position of:
Administrative Assistant, Human Resources
The Administrative Assistant performs complex administrative and confidential support functions to assist the Director of Human Resources in accomplishing the administrative functions of the department. Uses judgement and initiative to perform a variety of tasks involving office management, data processing, project management, flowcharting, standard operating procedures, secretarial and administration for the department. The duties listed below illustrate the various types of work that may be performed. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position.
- Provides assistance to the Director of Human Resources to ensure overall departmental efficiency by composing, preparing, setting up, and proofreading confidential correspondence, agreements, summaries, memoranda, statistical tables, presentations, flowcharting, standard operatng procedures, letters, forms, and reports from verbal direction.
- Responds to employee benefit questions, assists with resolution of problems regarding access to or payment of benefits and processes enrollment forms and change requests.
- Coordinates paperwork related to benefits, retirement plans, COBRA continuation, workers’ compensation, and unemployment. Assist with communication and paperwork related to benefit program changes and updates.
- May maintain calendar for the Director of Human Resources, scheduling appointments and meetings as required.
- Schedules interviews and applicant testing. Schedules and coordinates new employee orientations. Screens and routes telephone calls.
- Reserves meeting room and enters scheduled date and time in appropriate calendar.
- Anticipates and prepares materials needed by the Director of Human Resources for conferences, appointments, meetings, telephone calls etc.
- Records and transcribes minutes of departmental/staff meetings and sends to appropriate individuals in a timely manner. Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
- Ensures privacy and maintains security of confidential materials. Maintains appropriate files/records for general correspondence, contract documents, agreements, legal documents, awards, financial reports, and general reports in an accurate and timely manner.
- Receives, date-stamps, opens, sorts, and routes all incoming mail, faxes, internal memorandums and other publications.
- Welcomes on-site guests, answers telephone in a courteous manner and answers questions within area of expertise and within parameters defined by the Director of Human Resources.
- Maintains and orders supplies for the human resources department as needed.
- Accountable for consistent adherence to strong Authority standards regarding the ethical, responsible, and appropriate use, care, and safeguarding of Authority materials, supplies, resources, and other assets.
- Undertakes and performs other work-related duties as assigned including work in other functional areas to cover absences or provide relief, to equalize peak work periods, or otherwise balance the workload.
- Performs other related duties as assigned.
- High school diploma or possession of a certificate of equivalence for High School Achievement (G.E.D.) and two (2) years of college and/or relevant training and four (4) years of relevant experience or an equivalent combination of education and experience sufficient to fulfill essential position functions.
- General knowledge of Authority policies, procedures and practices as they pertain to departmental functions.
- Basic knowledge of HR laws and regulations.
- Thorough knowledge of generally accepted business principles, practices, and techniques.
- Thorough knowledge of general office procedures and practices.
- Skilled in operating appropriate Authority computer equipment, applicable software, and general office machines. Ability to communicate clearly and concisely, both orally and in writing.
- Ability to deal effectively with sensitive and confidential information.
- Ability to present information in a clear, organized, and convincing manner.
- Ability to establish and maintain effective working relationships with co-workers.
- Ability to prepare clear and concise narrative and statistical reports.
- Must be able to establish and maintain effective working relationships with co-workers, and persons outside the Authority.
- Ability to be covered under the Authority’s fidelity bond.
MINIMUM SALARY: DOQ
APPLICATION DEADLINE: Open until filled.
The Housing Authority of Dekalb County is an Equal Opportunity Employer.