Employment Opportunities

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Accounts Payable Specialist

Job Posting

April 12, 2017

The Housing Authority of DeKalb County (HADC) announces an opening for the position of:

Accounts Payable Specialist

The Accounts Payable Specialist will report to the Accounting Manager and Controller and is responsible for maintaining the daily aspects of the Accounts Payable functions including but not limited to the review and preparation of invoices, A/P aging reports, vendor account reconciliations and providing assistance to the Accounting Manager and Controller.

RESPONSIBILITIES:

  • Responsible for the review and preparation of all incoming vendor invoices.
  • Responsible for the processing of all property invoices through collaboration with HDC.
  • Responsible for the processing of trade and other vendor invoices as necessary.
  • Responsible for the input of Account Payable invoices in YARDI, including invoice adjustments, allowances and credits.
  • Responsible for the review of the A/P aging reports to ensure that all payments are processed in a timely manner.
  • Prepares HAP contract and ensures execution and processing in a timely manner to ensure timely monthly owner/manager payments. Ensures timely processing/mailing of utility allowance payments.
  • Reviews landlord/owner leases for compliance with program and statutory requirements.
  • Ensures appropriate voucher forms are processed in a timely manner.
  • Responsible for accurate document management process for all assigned controlled documents.
  • Responsible for the reconciliation of Accounts Payable vendor accounts to ensure the records are accurate and agree to Trial Balance.
  • Responsible for the maintenance and filing of all vendor and customer files with supporting documentation.
  • Monitors the flow of recurring expenses to ensure all recurring invoices are received and accounted for.
  • Processes accruals for recurring expenses or verified expenses where invoices have not been received.
  • Coordinates with various departments and affiliates to ensure all A/P invoices due are accounted for.
  • Responsible for vendor and customer inquiries and collections.
  • Provides assistance in all audits and reviews of Accounts Payable.
  • Provides assistance in the review, update and documentation of Accounts Payable Standard Operating Procedures including vendor activity, Accounts Payable accounting procedures, invoice processing and vendor payment procedures.
  • Performs other job-related duties as required.

MINIMUM REQUIREMENTS:

Candidate must have three to five years of Accounts Payable experience. A Bachelor’s degree from an accredited four-year college or university with major course work in Accounting, Finance, or Business Administration or closely-related subject is preferred.

Must have thorough knowledge of applicable accounts payable/general ledger systems, procedures and financial chart of accounts. Proficiency in Excel and Word is required. 10-key by touch and Yardi experience is a plus.

Must have strong work ethics, problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills. Must be well organized and a self-starter. Must be detail-oriented, reliable and have excellent communication skills, both oral and written.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

MINIMUM SALARY: DOQ

APPLICATION DEADLINE: Open until filled

HOW TO APPLY: To apply, please email resumes to , and include the name of the position you are applying for in the subject line.


The Housing Authority of Dekalb County is an Equal Opportunity Employer.
(Minorities /Females/Veterans/Disabled)

Housing Choice Voucher Program Specialist

Job Posting

April 13, 2017

The Housing Authority of DeKalb County (HADC) announces an opening for the position of:

Housing Choice Voucher Program Specialist

The Housing Choice Voucher (HCV) Program Specialist is assigned to the HCV Team and will have primary responsibility for voucher and RTA issuance and annual and interim recertification. The HCV Program Specialist performs a variety of duties. These duties include, but are not limited to: coordination of and conducting client interviews, eligibility clients requesting to move, maintaining effective lines of communication, processing rent determinations, handling HAP Contract executions/terminations/renewals.

RESPONSIBILITIES:

  • Provides excellent direct customer service to all participants and landlords participating in the Housing Choice Voucher Program; respond to inquiries and requests from participants, landlords and the general public.
  • Collects, reviews and processes data specific to assigned functions within required timelines; calculates tenant rents and housing assistance payments in accordance with established operational procedures.
  • Interfaces directly with program participants and/or property owners as needed to conduct interviews; collect paperwork; conduct termination hearings; and resolves issues, complaints or problems.
  • Documents all tasks completed in the appropriate participant file in computer system; maintains hard documentation for all transactions in a neat and organized manner in accordance with established file requirements.
  • Responsible for timely and accurate follow-ups to complete tasks; opens, reviews and acts upon all mail received within established timelines; utilizes only agency approved forms, letters and correspondence; assures that all correspondence issued is the correct and most recent version.
  • Issues vouchers and request for tenancy approvals.
  • Prepares HAP contract and ensures execution and processing in a timely manner to ensure timely monthly owner/manager payments. Ensures timely processing/mailing of utility allowance payments.
  • Reviews landlord/owner leases for compliance with program and statutory requirements.
  • Ensures appropriate voucher forms are processed in a timely manner.
  • Responsible for accurate document management process for all assigned controlled documents.
  • Updates landlord information and makes other appropriate changes in system information in a timely and accurate manner.
  • Contributes to assigned team; actively participates in team meetings, process improvements and other special projects; collaborates with and supports all team members and follows through on initiatives and assignments as directed.
  • Embraces and supports all initiatives, policies and procedures within the HCV department; implement all new requirements in accordance with established guidelines.
  • Performs all other related duties as assigned.

MINIMUM REQUIREMENTS:

Some college coursework preferred; Bachelor’s degree in business, public administration, urban studies, social service, or related field a plus. Requires functional proficiency with technology used on-the-job to include Microsoft Office Suite and proprietary software, as well as proprietary database operations and other technology applications used to support organizational objectives.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

MINIMUM SALARY: DOQ

APPLICATION DEADLINE: Open until filled

HOW TO APPLY: To apply, please email resumes to , and include the name of the p[osition you are applying for in the subject line.


The Housing Authority of Dekalb County is an Equal Opportunity Employer.
(Minorities /Females/Veterans/Disabled)